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NAME
The name of the society shall be "The Scarborough Gilbert & Sullivan Society."
AIMS
The aims of the society shall be:
1. To provide opportunities for members to sing together in fellowship.
2. To encourage and promote individual member’s musical growth.
3. To present musical performances to the general public and to community-based groups.
NON-PROFIT
1. The society shall be carried on without purpose of material gain for its members and any profit or other gain to
the Society shall be used to promote its aims.
2. All monies and other property received or purchased by the Society shall belong to the Society and shall be
applied solely towards the promotion of the aims and object of the Society, and no portion thereof shall be paid
or transferred directly or indirectly by way of dividend, bonus or otherwise by way of a profit to members of the
Society.
3. If upon dissolution of the Society there remains, after payment of all debts and liabilities, any property of the
Society, the same shall be given or transferred to a charity as designated by a two-thirds majority of all Active
and Honourary members in good standing and shall not be paid or distributed among its members.
4. All monies of the Society shall be deposited in a bank account opened in the name of the Society and cheques
thereon may be drawn by any two designated members of the Executive Committee.
MEMBERSHIP
1. The membership of the Society shall consist of two classes, Active members and Honourary members.
2. Active membership, (performing and non-performing) shall be open to any person of eighteen years of age or older who accepts the Constitution and Rules of the Society and who pays such fees or annual dues as may be specified by the Executive Committee.
Honourary members may be elected by the Executive Committee, subject to the approval of the Active
Members, from among persons who have actively promoted and made a strong commitment to the aims of the
Society. Honourary Members shall be entitled to the same privileges as Active Members.
OFFICERS
1. The affairs of the Society shall be managed by an Executive Committee consisting of five Active or Honourary
Members of the Society who shall be elected annually.
2. The Executive Committee shall, from among its own number, annually appoint a President, a Secretary and a
Treasurer, or a Secretary-Treasurer, and may appoint additional committee members from members of the
Society.
3. Should any office becomes vacant, the Executive Committee may appoint any member in good standing to that office
for the unexpired term.
4. The Executive Committee shall meet monthly during the rehearsal season. The President may call additional
meetings as necessary to direct and manage the affairs of the Society.
5. At any meeting of the Executive Committee a majority of the members shall constitute a quorum.
6. The officers and members of the Executive Committee shall at all times be indemnified and saved harmless by
the Society and its members against all debts, liabilities, losses or damages arising out of any matter or thing
properly done by such officers and/or members of the Executive Committee in the management
of the affairs of
the Society.
ANNUAL GENERAL MEETING
1. The Annual General Meeting shall be held within four weeks of the closing day of the annual production.
Fourteen days notice of the meeting shall be given to the members.
2. The business to be conducted at the meeting shall consist of:
a. The adoption of the minutes of the preceding Annual Meeting.
b. the receipt of the Financial Statement
c. reports on the activities of the Society
d. the election of the Executive Committee
e. the appointment of a qualified person to review the Financial records,
f. such other business as may arise.
3. A quorum at a general meeting of the Society shall consist of twenty-five percent of the members in good standing.
4. Special general meetings of the Society may be convened at any time by the Executive Committee. Seven
days notice setting forth the business to be considered at the meeting shall be given to the members.
MAJORITY
Unless otherwise provided, questions arising at any meeting shall be decided by a simple majority vote of those
present.
FINANCIAL YEAR
The financial year of the Society shall end on the thirty-first of August.
AUDITOR
The books of the Society shall be reviewed each year by the qualified person appointed by the Executive Committee so to do.
DIRECTOR(S)
The Director(s) shall have jurisdiction over rehearsals and shall be responsible for the selection of all music, soloists, and chorus members.
BYLAWS
The Society may devise and give effect to such bylaws, rules and regulations as may be required, consistent
with the aims of the Society.
CONSTITUTION
The constitution may be amended at any general meeting of the Society, if a notice of a motion to so amend
has been filed with the Secretary, in writing, not less than twenty-eight days prior to the meeting. To take effect,
an amendment must be approved by two-thirds of the members in good standing present at the meeting.
Max Craddock, President
Kenneth Small, Secretary-Treasurer
Ratified September 30, 2003
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